If you’re planning an outdoor summer event in the Southeast, you know that some days can be brutally hot. Luckily, there are things you can do to to help guests beat the heat while not giving up details that make the day picture perfect.
Be Prepared To Beat the Heat
Heat battling party props serve two functions. They can keep guests cool and provide a unique souvenir. Be creative. Place event themed misting bottles on the tables and print menus or programs on handheld fans. Place bottled water on ice in each corner of the event space. Sometimes just seeing drinks on an ice-cold bed can bring a sense of coolness.
Shield Your Guests From the Sun and Summer Storms
By renting tents and canopies, you can shield your guests from the hot sun and provide protection from the frequent pop-up storms of summer. Place fans at each end of a tent to create a flow-through breeze. Place the dance floor near a fan. The instant breeze will keep guests cool without the worry of them passing out while doing the “Cha Cha Slide”. Contact tent rental companies in Atlanta for creative cover ideas suitable for an outdoor event in Georgia.
Forego the Black Tie
Think summer fabrics in light colors and fewer layers. If your event is a wedding, a lightweight tux is a great choice. For beach weddings, you may want to choose boxy shirts and khakis. Brides in short dresses can still sparkle without sweat.
Avoid Afternoon Hours
Sometimes afternoon hours can be less expensive to host a party, but if all possible, parties should be scheduled in the early morning or late afternoon. A champagne breakfast event or a late afternoon reception will not reduce the light required for fantastic pictures, but it could cut 15 degrees from the heat.
Serve a Lighter Fare
Heavy foods equal hot bodies. Lighter fare will reduce the core temperatures of your guests. Shrimp cocktail on ice for the adults and a snow cone station for kids goes over well on a hot summer day. Don’t be surprised if the line for the snow cones have more adults than kids waiting.
Summer time in the Southeast can be an excellent time for an outside event. You just need to know how to keep your guests cool for a great time. Let Atlanta’s premier party rentals provider for help planning your summertime event.
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